Contractor Expectations

General Contractor Expectations

Communication

Tuesday/Thursday Buildertrend updates with photos. Minimum Update Requirements: Photos of all work completed since last updated and brief description (narrative or bullet point format) of all work completed.

Bids

• Contractor receives initial request for bid and responds via Buildertrend
• 2x bids on all subcontractor work from SBD approved vendors
• Approval sent to subcontractor and GC within 24 hours of receipt of second bid
• Subcontractor to schedule work with on-site GC
• A  purchase order will be generated in Buildertrend for each approved bid

Payment

• All requests for payment will submitted via Buildertrend and approved by the SBD Construction Manager. Construction Manager will obtain verification from GC regarding completed work before approving payment for any payment request
• No payment can be made unless a “Request for Payment” is submitted in Buildertrend (this replaces the previous procedure of submitting invoices to  invoices@sbdhousing.com)
• Submit detailed notes and photos on any request for payment
• Submit invoice in Request for Payment as well
• Change Orders need approval, will receive a separate PO and will require a payment request

Job Site Requirements

• Maintain a clean and workman-like jobsite
• No unapproved personnel on the jobsite
• Secure all tools and the premises at the end of each work day
• No alcohol or other illegal substances
• No lockbox or keypad codes will be changed at any time without prior approval from the SBD Construction Manager

Project Completion

For all Rehabs:

• Fully Completed Contractor Packet 2 weeks prior to completion
• Cleaning Set for no less than 1 week after Quality Assurance Inspection
• GC will warranty work for 90 days
• GC will complete all punch list and resolution work within one week of notification

For Flips:

• Staging set for 1 day after cleaning
• Photos scheduled for 1 day after staging for flips. (For rentals, photos will be taken after cleaning is completed)

Sub Contractor Expectations

Bids

• Contractor receives initial request for bid and responds via Buildertrend
• Approval sent to subcontractor and GC within 24 hours of receipt of second bid
• Subcontractor to schedule work with on-site GC
• A purchase order will be generated in Buildertrend for each approved bid

Payment

• All requests for payment will submitted via Buildertrend and approved by the SBD Construction Manager. Construction Manager will obtain verification from GC regarding completed work before approving payment for any payment request
• No payment can be made unless a “Request for Payment” is submitted in Buildertrend (this replaces the previous procedure of submitting invoices to invoices@sbdhousing.com)
• Submit detailed notes and photos on any request for payment
• Submit invoice in Request for Payment as well
• Change Orders need approval, will receive a separate PO and will require a payment request

Job Site Requirements

• Maintain a clean and workmanlike jobsite
• No unapproved personnel on the jobsite
• Secure all tools and the premises at the end of each work day
• No alcohol or other illegal substances
• No lockbox or keypad codes will be changed at any time without prior approval from the SBD Construction Manager
• Sub-contractors must notify GC of schedule and times they will be onsite. Access to the property will not be allowed unless GC or SBD Construction Manager allows.